Friday, April 09, 2010

REF: PWA/COM/OW/020

To,

ALL THE MARKETING HEADS OF PHARMA COMPANIES

Dear Sirs,

                        Reimbursement of 1% VAT difference on closing stocks of 31st March 2010:

We are very much thankful to all such companies who have agreed to our request of reimbursement of 1 % VAT difference to our members (on closing stocks of 31-03-2010).  However, we find that still some companies are not bothered to cooperate with our request communicated vide our letter PWA/GEN/OW/047 dated 18-03-2010.  We earnestly appeal to all such companies (not issued circulars) to immediately issue letters agreeing to our requests and confirm with our office without any delay.   

Early settlement of our pending claims submitted up to 31st March 2010:    

As financial year 2009-2010 has ended, and in order to alleviate the cumbersome follow-up process of claim settlement of expiry/breakage/leakage, we will appreciate if the all the claims submitted prior to 31st March 2010 are settled latest by 30th April 2010.  In this regard we have already communicated to you our vide our letter PWA/COM/OW/040 dtd 27-02-2010. Once again we request you to settle all pending claims of expiry/ breakage/ leakage of our members earliest.

 

IN BOTH THE ABOVE CASES, YOU ARE REQUESTED TO SETTLE OUR MEMBER’S CLAIMS LATEST BY 30TH APRIL 2010 AND SEND US YOUR CONFIRMATION TO AVOID ANY COMPLICATIONS. 

Official Scheme Circulars:

We have very seriously observed that many companies are not sending scheme circulars to respective stockists.  Moreover, it is observed that some companies are offering spot offers, discriminating, different schemes to some dealers and not offering to others.  This is grossly unfair trade policy and leads to unhealthy practice. As you are aware, we advocate following guidelines to the principal companies while operating schemes in market.   

 

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GUIDELINES FOR OPERATING TRADE SCHEMES:

  1. All the schemes shall be operated against official circulars only; to be issued by you and ensure that it reaches all the stockists at least two days in advance.  All stockists shall insist on official circulars while implementing bonus offer schemes.  Any unofficial commitment by the field forces in this matter should not be entertained and/or encouraged.
  2. Scheme stocks should be delivered in invoice only.  The companies shall not introduce system of reimbursement of schemes offered to retailers.
  3. Schemes should be adjusted on Shelf Stock of stockists as on the day of commencement of schemes offered to them.  This adjustment should be made within 30 days of commencement OR alternatively company shall reimburse scheme on last two purchases of the scheme products and also on the goods in transit (if any). 
  4. The company shall reimburse the difference of scheme benefit in case of upward revision of scheme on any items.
  5. The scheme shall be in multiple of minimum lots as offered to retailers and it will be uniform and offered to all the stockists proportionately without any discrimination.  There shall not be different scheme on different slabs.  The company shall not refuse to supply small lots or scheme shall not be denied for want of stocks.

We are sure you will maintain harmonious relations with our members by giving top priority settle our members claims and follow the guidelines for operating trade schemes.   Should you have any issues w.r.t. above, please feel free to contact us.

Thanking you,

Yours truly,
For THE P.W.A

 

HUKAMRAJ MEHTA
(Hon. Gen. Secretary)

 

CC: ALL THE PWA MEMBERS


                                                                                                                                                
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